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How Much Coffee Should I Brew for My Conference?

How Much Coffee Should I Brew for My Conference?

Determining the perfect amount of coffee to brew for your conference depends on several factors:

  1. Number of attendees: This is the most crucial factor. Estimate the number of coffee drinkers likely to attend and their average consumption.
  2. Time of the event: Mornings tend to see higher coffee consumption. Consider brewing larger quantities for breakfasts and early sessions.
  3. Duration of the event: Longer events require more coffee replenishment. Estimate hourly consumption and adjust brewing accordingly.
  4. 4. Coffee preferences: Offer a variety of coffee options like regular, decaf, and flavored. Allocate brewing quantities based on anticipated preferences.
  5. Availability of brewing equipment: Consider the capacity of your coffee makers and the time needed for brewing multiple batches.

How to estimate coffee quantity:

  • For morning sessions: Allocate 1.5 cups of coffee per person.
  • For afternoon sessions: Allocate 1 cup of coffee per person.
  • For decaf and flavored coffee: Allocate 0.5 cups per person for each option.
  • For long events: Increase the hourly allocation by 0.5 cup per person.

Here are some additional tips for brewing coffee for your conference:


  • Set up multiple coffee stations: This minimizes wait times and ensures attendees have easy access to coffee.
  • Use thermal carafes: These keep coffee hot for longer hours, reducing the need for frequent brewing.
  • Offer a variety of sweeteners and creamers: Cater to different taste preferences and dietary needs.
  • Label your coffee options clearly: This helps attendees choose the coffee they prefer.
  • Monitor coffee consumption: Regularly check coffee levels and refill pots as needed.
  • Consider offering tea and water: Provide alternative options for non-coffee drinkers.
  • Prepare for unexpected demand: Have additional coffee beans and supplies on hand in case of increased demand.
  • Remember, it's better to err on the side of caution and have too much coffee than not enough. Leftover coffee can be used for later breaks or offered to staff.

By carefully considering these factors and planning your coffee brewing accordingly, you can ensure your conference attendees enjoy a delicious and satisfying coffee experience throughout the event.

Is there another way to provide coffee for a conference? 

What if we told you, the ONLY thing you needed to provide for everyone to have coffee at your conference was hot water? Bring Coffee would allow you to provide coffee to all conference goers without having to constantly brew massive amount of coffee. Let your conference attendees determine if they want coffee, tea, or something else by having Bring Coffee coffee tea bags all around!